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p69_minutes_010912

Committee Meeting on Monday, Jan 9, 2012


Attendance: Chris, Megan, Dan, Eric, Rachel, April, Jim

Started: 6:10PM, Closed: 7:40PM



Treasurer's Report


Treasurers Report - Leaders Only

  • Eric to meet with Megan in January to begin Treasurer transfer
  • ScoutManage? credits have been updated (polar camp and registration fees)
  • online sales for Collin (wolf) - resolved
  • Jim made motion to approve treasurers report, Dan 2nd, Approved

FAQ about credits and other general knowledge for new leaders - Current Officers



Old Business

  • Bounced Check Status: 2 months of payments received
  • Twins Shirts - only 4 sold of XXX ($10/each)
    • Remaining shirts will be sold for $5 each at Derby
  • Dan - Missing 4 Binders for Webelos II/Arrow Of Light?
    • Popcorn Money Collection / Prize Distribution
    • Bobcat / Rank advancement - ceremony - Nick
  • Popcorn Sales Discussion
    • tabled - Nick not present
    • good / bad / ugly
    • other suggestions / recommendations
    • graduated credits? (5% for < $200, 10% for $200-$500, 15% for over $500 or some other limits)
    • minimum sales level to earn prizes?

New Business


  • Display Cabinet clean/update - January: Webelos I
  • Rechartering - due by 1/15/2012
    • Need to confirm all scout addresses / Boys Life subscription
    • Required Positions:
      • Charter Rep: Paul Perry
      • Cubmaster: Nick Goranson
      • Committee Chairman: Chris Cain
      • Committee Member #1: Jim - (can not be registered as Den Leader)
      • Committee Member #2: Mike
    • Roster turned in by Megan, Rachel, April, and Dan had no change except Jack which Chris had, NO report from Wolves yet

  • Polar Cub Camp - January 28th
    • Currently have 14 scouts, 5 siblings, and 16 adults signed up for Pack 69
    • $10 under 5, $25 age 5-17, $15 over 17 (Early registration has expired)
    • Alternate Saturdays: Jan 14, 21, Feb 4 (Derby), 11 - 9AM-4PM
    • Hot lunch provided in heated pavilion as well as smore and hot cocoa.
    • Expanded Webelos activities (snowshoeing to separate area for additional activities)

  • Pinewood Derby - Feb 3-4
    • Derby Car w/rules distributed by den
    • Pinewood Derby Rules
    • Intro/Info Session for new scouts? Use of tools? - Jim
    • Projector / Speaker - Scott - If not available, Jim will investigate.
      • Scott confirmed that projector/speaker will be available for Friday/Saturday
    • DVD Player - Chris
    • Tools - Cordless Drills (2), drill bits - Chris & Megan
    • Whiteboard (scoreboard) - Chris to contact Eatons
    • Judges - Chris to contact Jeansons: 1/14 Update: Dave, Tom, and Mark confirmed
    • Labels for scoreboard (per scout) - Dan/Eric to contact Dean K
    • Supplies from trailer (scale, weights, ropes/posts, Pledge)
    • April orderd same as last year's trophies
    • April to handle awards (medals for 5 dens, tiger ribbons, trophies)
    • Dan to check on additional weights (sinkers, etc...) - Dan has current supply
    • Chris will be storing trailer, so will have all items from trailer
      • Number stickers, Roster, Marker, Tablecloths for graphite, Scoreboard, ropes/posts, glue guns
    • Chris to contact Ray G about taking pictures
    • Jim to be car table monitor, provide one 5 gal container filled with water, tools to assemble track
    • Keeping same schedule as last year
    • Rachel to purchase treats
    • Eric to bring Flags and Stands since Webelos II have flag ceremony
    • Megan to get Thank-You's for the judges (2 to 4) to be signed Friday night before the race
    • If scout is not able to race due to conflict, their car can be raced provided it does not force more than 8 lanes
    • Rank advancement can be done (Webelos badges) - be sure to contact April by Jan 25

FRIDAY 6:00PM - 8:30PM (Leaders report at 5:30):
5:30PM - Setup
    • Setup check-in / weigh station / tools
    • Setup / Clean Track
6:00-7:00PM - Weigh-in and Check-in cars (ALL CARS MUST BE CHECKED IN AND LEFT OVERNIGHT)
    • Assist scouts with weights
    • NO CARS ON THE TRACK (except by leader to confirm clearance)
6:30PM Cars 2 Movie (1:46 duration) - DVD from Rachel
8:30 Go Home!
SATURDAY 9:00AM - 12:00PM:
8:30-9AM - Judging for Creative Design / Best Construction awards
8:55AM Picture of Scouts/Track
9:00AM Flag Ceremony / Announcements
    • Rank Advancement Awards
    • Tigers Race (8 lanes)
    • Tiger Ribbons
    • Design / Construction Awards
    • Wolf Race (placement awards follow each race - Blue 1st, Red 2nd, White 3rd)
    • Bear Race
    • Webelos I Race
    • Webelos II Race
    • Leader Race
    • Final Race (Top 3 cars for each den: Wolf thru Webelos II)

  • Scout Sunday - Feb 5

  • Blue and Gold Banquet - Sunday, Feb 26
    • Webelos II in charge of planning banquet/Arrow of Light
    • Ceremony - Eric/Dan to contact Allen - should be done ASAP
    • 4:00 setup, 5:00 eat
    • Preliminary food plan: Pasta bar, salad, bread and use real plates. Will need help with dishes!
    • NO Friends of Scouting - Moved to March
    • WIIs are working on Slideshow
    • 1/13 Update: Dan confirmed w/Allen
      • 5 PM opening flag and announcements
      • 5:10 Arrow of Light (~35 minutes enough time ?)
      • 5:45 Pack awards
      • 6:00 - 7:00 Dinner prayer, dinner and social time

  • Staffing
    • Trailer Location is now at Chris'
    • Need to start training in replacements (Treasurer - Megan, Award Coordinator - Ryan's wife?/others?, Cubmaster - Nick)
    • Training still not scheduled. Usually also have training in March
    • Chris to update new leaders as Gamehaven signer (part of re-chartering)
    • Continue to use ScoutManage? Look at other sites?
      • ScoutManage expires 2/4/2012. Renewal $45/yr - FORGOT TO COVER THIS

  • Scout Discounts
    • Monster Truck Show - Dec/Jan
    • Rodeo - Feb 3 (Pinewood Derby check-in day)

  • Volunteer Opportunity
    • Pine Island Area Home Services (non-profit working to keep senior citizens in their home and out of the nursing home) could use a few volunteers from time to time. This could be anything from raking a yard or painting or visiting.
    • Let Rosemary Van Houten, director, know who to contact when she needs bodies. Her email address is
      • Den's looking for community service should contact Rosemary with availability



Future Pack Activities




Created by: cjcain. Last Modification: Thursday 09 of February, 2012 18:56:19 EST by cjcain.

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