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p69_minutes_051412

Committee Meeting on Monday, May 14, 2012


Attendance: Chris, Nick, Mike, April, Rachel, Ryan, Sara

Started: 6:10PM, Closed: 7:45PM, Cleaned basement until: 8:15



Treasurer's Report


Treasurers Report - Leaders Only

  • Signatures completed at bank? (Megan, Chris, Nick, April)
  • DONE - April need to sign
  • Ryan made motion to absorb Collin's $4.51 debt, 2nd by Nick, Approved
  • DONE _ Chris to contact Scott regarding $31.50 and Jessica regarding $9.90
  • April made motion to approve treasurers report, Rachel 2nd, Approved
  • Like our last treasurer, Megan was out of town... smile But, thanks to Megan for getting treasurers report before the meeting!

FAQ about credits and other general knowledge for new leaders - Current Officers



Old Business


  • April Graduation Pack Meeting, April 23
    • Friends of Scouting
    • Regatta Boats
    • Camp Signup
    • meeting went well, no comments
  • Spring Popcorn Sales
    • Total Sales $765
    • Nick to get sales numbers to Megan for scout credits (20% of sales to scout account AFTER money turned in)
  • Spring Camporee - May 5 (Webelos)
    • Rachel attended with Randy and had a blast
    • April to contact Boy Scouts about getting a Den Chief for Rachel's den in the fall

New Business


  • Display Cabinet clean/update - September: Wolves

  • Recharter
    • Chris to email pack about New Cubmaster, Treasurer and request volunteers for Asst. Cubmaster, Awards Coordinator, Popcorn Committee help, other?
    • Sara graciously volunteered to replace April as the Award Coordinator
    • Ryan/Sara have a 1st grader in the fall, so one of them will be the Tiger Coordinator
    • Ryan was volunteered as the new Assistant Cubmaster (replacing April)
    • Nick is the Popcorn Kernel


  • Community Service: Planting flowers around Oronoco will take place around the end of May. Anyone interested in planting should call Oronoco City Hall at 367-4405 and leave their contact information. One of the current committee members will contact you.

  • Rachel bring Den Binders to next Leader Meeting (pool party) to exchange with next den
  • DONE - Nick to turn in new sheet with Gamehaven signers
  • Chris ordered 7 vests (Declan, Brandon, Matthew, Jonah, Jacob, Myles, Randy) from Nancy McKay?. Check was sent for first 7 vests. 3 additional vests ordered (Dylan, Braden, Evan)
  • Megan to deduct $8 from Dylan, Braden, and Evan's scout accounts for the vests
  • DONE - Chris to send Ryans email to Gamehaven

  • May Regatta - Sunday, May 20 at Oronoco Park
    • April to email rules
    • Megan to work out double elimination brackets
    • DONE - April purchased awards (medals)
    • Rachel to handle check-in and scout voting for Coolest Boat
    • Chris to provide stickers for check-in
    • Chris to provide 5 gal bucket, masking tape, trailer (with gutters)
    • Ryan to bring long hose
    • Chris to provide 2 sawhorses and check with Eric for 2 more
    • Nick to purchase Hot Dogs & Buns (for up to 100 people) and Ketchup
    • April to provide Mustard & Relish
    • Chris to bring 5 gal thermos and Garbage Bags
    • Nick to bring wood and in charge of fire
    • Rachel to bring flag and do ceremony
    • Chris to email about 2nd/4th graders bring side to share and 1st/3rd graders bringing desert to share
    • Chris to email about Summer Camp signup at Regatta - forms will be turned in next week
    • Chris to email with reminder that Popcorn Sales Money is due!!

    • Approx Schedule:
      • 3:00pm - Gather / Games
      • 3:20pm - Race starts (Wolves, Bears, Webelos, Arrow of Light)
      • 4:10pm - Awards / Pictures
      • 4:30pm - Dinner
      • 5:15PM - Park Cleanup


  • Summer Camp
    • Pack selected days are in bold (Scout Cost / Adult Cost)
    • Mom and Me Camp ($45/$25): Sat July 7
    • Day Camp ($45/$25): Sat June 23, Wed June 27, Sun July 8, Tue July 31
    • Overnight Camp ($95/$50): - Thur June 28-29, Wed July 11-12 (Megan), Sat July 21-22 (Chris)
    • Webelos Day Camp ($45/$25): - Sun June 24, Tue July 10
    • Webelos Overnight Camp at Gamehaven ($145/$90): - Fri July 13-15, Wed July 18-20, Tue July 24-26, Fri July 27-29
    • 2 free adults with 10 scouts attending - EXPIRED

  • Summer Events
    • Need at least 2 events per month (for Summertime Award - June / July / August)
Event Date Coordinator Comments
Memorial Parades Mon, May 28 April Meet 10:15 at library, parade at 10:30.
Pink Ribbon Walk/Run? Sat, June 9 Rachel investigate, and coordinate.
Cheesefest Parades Sun, June 10 Rachel flatbed trailer? Tent, campfire
Pool Party Nick need to wait till pool opens, camp swim tests same day
Scout Baseball Sun, Aug 5 Megan 1-4pm Honkers game
Scout Baseball Megan Twins games
Summer Camp - Mom Sat, July 7 Tasha
Summer Camp - Day Nick
Summer Camp - Overnight Wed, July 11 Megan
Summer Camp - Overnight Sat, July 21 Chris
Summer Camp - Webelos April
Goldrush Cleanup Sun, Aug 19? Ryan Meet at Oronoco Community Center just before 5PM?
Family Camp Nick
Fall Sports Kickoff Mon, Aug 29 Chris
Hiking Coordinator Biking, hiking, geocaching
Movie Night?
Other Events?
Community Service? Oronoco?


    • Memorial Parade - Monday, May 28th (April)
      • Scouts must be in Class A Uniform in front of Library at 10:15AM

    • Pink Ribbon Run - Saturday June 9th (Rachel)
      • Thanks to Mike for showing up!
      • Rachel / Nick to put flyers up around town
      • Boys need to show up at 7:30am
      • Flag ceremony at 8:15am (with Boy Scouts)
      • Race starts at 8:30am

    • Cheesefest Parade - Sunday, June 10th (Rachel)
      • Flags are out of stock so we will not be distributing this year...
      • Probably skip flatbed trailer this year, could haul trailer - Chris / Matt
      • Ideas: Kids bring hiking sticks, remote control cars, fishing poles, binoculars, ...
      • Require Class A uniforms or Camp Shirts??? - Not sure decision here.
      • Rachel to check on having scouts deliver parade rosters at start of parade

    • Family Camp - (Nick)
      • Thinking about Whitewater State Park

    • Goldrush Cleanup - Sunday, Aug 19 (Ryan)
      • Ryan checking on details

  • 2012-2013 Schedule
    • Preliminary schedule done by Chris. April added a couple of corrections
    • September meetings: Decided to have meetings on normal schedule (3rd Monday - 1st Den meeting, 4th Monday - Pack meeting). If popcorn sales starts prior to Pack meeting, it will be distributed at first Den meeting.
    • Schedule posted in Google Docs

  • Leader Awards
    • Remember leaders earn awards also! Be sure to check requirements for leader knots.

  • Cleanup
    • DONE: After the meeting, several of the leaders assisted with cleaning out Cub Scout area in the church basement (Recycled and trashed quite a few things)
    • Need to clean out the trailer as well


  • Church Usage Reminders
    • Turn off heat
    • Lock all doors
    • Check bathrooms (clean and no running water)
    • Turn off all lights

  • Staffing
    • Trailer Location is now at Chris'
    • Need to start training in replacements (Award Coordinator - Sara)
    • Training not scheduled yet...



Future Pack Activities



Created by: cjcain. Last Modification: Monday 28 of May, 2012 10:04:21 EDT by cjcain.

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